Description : HR Administrator ( Time and Attendance). Company : AVI Limited. Location : Kempton Park, Gauteng

AVI Ltd. is known for its leading household brands across many categories including hot beverages, sweet and savoury biscuits, and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

Logistics Support Services is a support function to the AVI Group for distribution purposes. LSS has Distribution Centres located in Isando, Durban, Port Elizabeth, Cape Town, and East London. The Distribution Centres are responsible for the distribution of all National Brands products i.e., Biscuits, Snacks, Coffee, etc.

AVI’s Logistics Support Services Coastal division seeks to attract an experienced individual to take on the role of a HR Administrator (HR). The incumbent will be responsible for ensuring a high level of attention to detail and accuracy in T&A, with specific attention to permanent and TES time administration. In addition the administrator is to provide general administrative and office support to the Human Resources department to facilitate operational effectiveness and efficiency. This role will report into the HR Manager and will be based in Isando.

Line Manager: HR Manager

Job Specification:

Key Performance Areas:

Time and Attendance Administration

• Follows up on SAP workflows, ensuring approvals and processing by payroll
• Checks previous month's payroll queries for authenticity and does necessary changes on SAP
• Sends discrepancies and weekly consolidation report to Supervisors
• Pulls payroll report from BesTIME on weekly basis and amends per line manager approval, where applicable
• Sends short hours report to Supervisors for approval
• Collates and checks monthly overtime schedules
• Compiles overtime and shift allowances on a weekly basis and submits overtime provisions to Finance.
• Administers and monitors clocking system in conjunction with SHE Officer.
• Picks up any errors and logs call to correct
• Provides weekly absenteeism report to HODs
• Collates and checks weekly timesheets (BU employees)
• Addresses all general queries received from management and employees
• Provides all parties timeously with the relevant and accurate requested HR documentation

General Human Resources Administration

• Ensures all documentation required for leave administration is received , including leave forms and sick certificates are received for employees not ESS
• Captures all leave application forms onto SAP, including annual leave, sick leave, compassionate leave, maternity leave, unpaid leave, etc.
• Monitors leave balances and reports any discrepancies
• Provides staff with confirmation of employment letters, copies of payslips, service letters, visa letters, etc. as required
• Processes garnishee orders through signing receipt from the sheriff, informing the employee and then submits document to HR Admin/ payroll for processing
• Sends personnel documents to HR Admin for scanning
• Uploads monthly payroll related documents onto SharePoint.
• Maintains existing BU HR files updated with relevant information
• Sends any BU recruitment documentation to HR Admin for scanning and recording post placement
• Distributes all employees pay slips monthly
• Processes retirement confirmation letters and end of contract termination letters after consultation with the relevant HOD and BU HR Manager
• Processes inter-company transfer letters / change advise
• Informs HR Admin of any changes to employee details and information and follows through
• Arranges staff functions as required, including retirements, farewells, long service awards, year ends, etc.
• Assists with staff loan applications, bursary applications, home loan applications, claim forms, completing UI19’s
• Provides auditors with necessary files and documentation
• Addresses all general queries received from management and employees
• Provides all parties timeously with the relevant and accurate HR documentation

Labour Broker Administration

• Collates, checks and submits weekly timesheets for temporary employees to TESP for payroll processing
• Addresses all general queries received from management and employees
• Files documents and provides all parties timeously with the relevant and accurate HR documentation

Experience required:

• Minimum of 3 years’ Time and Attendance, HR general admin experience
• Sound knowledge of employment legislation (BCEA, LRA, etc.)
• Proficient in using Microsoft Office (Excel, Word, PP, Outlook)
• Knowledge of SAP and BesTime would be highly advantageous

Qualifications required:

• A completed tertiary qualification in Human Resources / Industrial Psychology / Payroll (National Diploma or a Bachelors' degree)
• Grade 12 (Matric)

Additional Requirements:

• Knowledge of HR Policies
• Knowledge of HR Procedures
• SAP HR Module
• SharePoint
• Microsoft Office and Excel
• Shift Configuration
• BesTime system

Competencies:

• Manage and share info
• Communicate clearly
• Be flexible and open to change
• Remain composed and resilient
• Uphold standards and ethics
• Delivering results
• Deliver customer service
• Govern and follow rules